Add Manual Deposit (WebABA Legacy)

 Permissions: User must be logged in with staff credentials. User must have access to Billing section. 

Jump to Section:

• Add Manual Deposit
  
• Enter Deposit
  
• Revert Payment & Details of a Deposit

Add Manual Deposit 

Add deposits for payor payment or client deposit.

1. Click Billing > Deposits.
2. Click Add Deposit. The Add/Edit Deposit window opens. 
   
   
   
3. Select  Payor type: payor or client.
4. Select the payor or client name.
5. Enter Instrument #: check #, credit card # or cash (type cash in field).
6. Enter Deposit Date = entered into WebABA.
7. Enter Instrument Date = check date.
8. Enter Client Deposit Date = date it was deposited in the bank.
9. Choose file and upload a copy.
10. Payment Method = check, cash, EFT, credit card, or credit memo.
11. Enter deposit amount. 
12. Click Save. The Deposit List opens. 
    
    
    
    
13. Click the checkbox for the desired deposit.
14. Click Apply from the dropdown menu at the bottom of the page to apply the payment,
    • Click Edit to go back to the previous screen to add a note or make other edits. 
    • Click Delete to start again.
    • Click Detail to view the deposit information at bottom of screen.
      
15. Click Ok.
16. The Unapplied amount will zero out once the payments have been applied.
    
    
    
    
17. Select the client that the Payor is paying on.
18. Select Include Closed. Indicates the insurance payor has already paid on the date of service but may be recouping, or overpaying. 
19. Enter a begin and end date range to narrow down the pay lines that populate.
20. Click Show.
    
    

Enter Deposit

1. Enter the payment. Hit tab to move to the next field.
2. Enter the adjustment if there is one. Hit tab to move to the next field.
3. Select a Reason from the dropdown menu.
4. Select a Status from the dropdown menu.
   • The status must match the ERA description.
5. A red Id field indicates a prior deposit was made. (include closed) 
   
   
6. The Adjustment Total shows as 0.00.
7. Click Save.
8. A message displays to confirm the payment was saved. 
   
   
   Note: When payment has been applied the unapplied is 0.00.
   

Revert Payment & Details of a Deposit

1. Select the deposit.
2. Select Detail from the dropdown menu at the bottom of the page. 
3. Click Ok. The Deposit Details tab opens. 
4. Click Revert Transaction from the dropdown menu to revert the payment and apply it differently.
5. Click Ok.
   

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